Who is responsible for preparing and reading the minutes of the meeting?

• A. Chair
• B. Secretary
• C. Treasurer
• D. Member

Answer: (B)

The role of preparing and reading the minutes of the meeting falls to the Secretary. In parliamentary procedure, the Secretary is designated as the individual responsible for documenting the proceedings and decisions made during a meeting. This includes not only recording the minutes but also ensuring they are accurate and representative of what transpired, as well as presenting these minutes to the members for approval at the following meeting.

The Secretary's responsibilities are crucial for maintaining a formal record that can be referred back to in future meetings, thereby providing continuity and consistency. In contrast, the Chair leads the meeting, the Treasurer focuses on financial matters, and other Members may contribute to discussions but do not have the designated responsibility for recording the minutes.